Jail Information Management System

Keep Track of Inmates Quickly and Efficiently

Managing today’s jails and correction centers has been a tough task to handle because of overcrowded inmate populations and staffing shortages. Handling inmates and all the records and information involved requires a solution to help become more efficient. How can you improve inmate processing? How can you support significant compliance responsibilities? CivicEye, one of the industry’s leaders in jail management software, has a solution to help get you to where you need to be.

How can CivicEye’s jail management system help your agency? First, CivicEye reduces the amount of time that it takes to book new inmates. You will be able to book faster and smarter with our jail management software using the automated intake system. You will see booking times drop from 45 minutes to just 15. More importantly, you will improve the process for classifying and placing every inmate. Your facility staff will be able to make more efficient and safer decisions with access to arrest data, warrants, and prior incidents.

In addition to streamlining your inmate intake, you will also be able to see a much more comprehensive view of an inmate’s history. With our jail records management system, booking can start from the moment that an arrest report is created in the field. It can be pre-populated with the information that has already been captured and started prior to the inmate arriving at the facility. Paired with the extensive inmate profile, officers can be more aware of the inmates and persons they are managing. Below is a list of the key capabilities of CivicEye’s Jail Information Management Software:

• Booking checklist
• Tracking and monitoring
• Daily event management 
• Incident logging
• Intelligent sentencing

With the growing emphasis on mental health awareness in the justice system, dynamic assessments during intake can help you ensure offenders are housed and supervised properly. Using decision-based assessments during intake to determine an inmate’s risk factors and medical needs will aid your officers in making sure the inmate receives the services they need.

Beyond those main capabilities, you will also be able to keep track of tasks such as headcounts and cell checks, shift notes and incident reports, court events and sentence calculations, and inmate work and transportation. Inmate tracking can be difficult when your software doesn’t connect and transfer to other systems with ease. CivicEye will allow all of your inmate tracking to be held in one centralized location for easy, seamless tracking and release.

Cloud-Based Secure Storage and Complete Compliance

Better organization leads to greater efficiency and compliance. By reducing the use of paper files, filing cabinets, emails, and spreadsheets for key processes, departments and agencies are able to lessen the risk of lost or misplaced files, which helps simplify compliance. 

CivicEye’s active cloud data and backup and restore systems mitigate the risk of data loss and reduce the costs of redundant software. Our jail information management system provides a single, secure, and centralized location for all inmate, employee, and facility documents, including digital media files.

This simplifies the storage and retrieval of documents such as photos, videos and audio files, saving the staff time by allowing them to instantly access information online from anywhere. Electronic documents and online case management enhance the handling of inmate records such as transfers, disciplinary actions and paroles.

Why is cloud storage so important? First and foremost, it is the most cost effective way available to store your data. Cloud data storage drastically reduces the cost of storing large amounts of data on-sit, while also improving the reliability by having it stored remotely. Our backup also ensures that your managers and employees have access to important information should something happen to the server. This can also give your organization peace of mind and protection against Malware and Ransomware.

CivicEye jail information management system helps safeguard against compliance issues by providing a complete electronic trail of every process. As each task is completed and moved to the next step, it is tracked for future use should any questions arise. This also allows managers to look at any active process and gauge progress or identify possible issues. Because our jail information management system also securely digitizes our employee records, it can store all required certifications, credentials, and documents while also checking if an employee’s record is missing any required documents. It can also allow managers to see upcoming renewals or deadlines that must be met to make sure all employees stay compliant with their organization’s needs.